North East Valley DGP eNews

No 1436: October 15, 2014
eNews is a weekly electronic newsletter sent to all GP practices (with email addresses) within the NEV catchment. The aim is to provide up to date information relevant to GPs and to disseminate the latest activities and resources from the division. All feedback and enquiries welcome and should be addressed to Patty Marshall. You can also visit our website at:
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In this issue:

Editorial                                                Shock announcement – new Primary Health Network boundaries announced        

Professional Development                 CPD events   

Aged Care                                             Dementia + Community Care Conference

Information Management                  Medical Director, Best Practice & General Computer Tips

Items of interest                                  Gambling: Patient Presentations in General Practice, GP Network News

Women’s Health                                  Genetic Testing in Pregnancy          

Positions vacant/wanted                  

Fun stuff                                              


A Word from the Editor – Shock announcement – new Primary Health Network boundaries announced

Just about everyone has been completely surprised (shocked) by the announcement of the new boundaries of the PHN. The practices of the NEVDGP and even further west (we think up the Plenty Road corridor) are now part of the Eastern PHN which stretches way across to the East taking in Oakleigh, Scoresby and Warburton. No-one envisaged such a wide area, nor that the North and North East would become East!!!


What does this mean for the future of NEVDGP? What does this mean for those organisations seeking to become PCHs? We don’t know and need time to digest all this.


So please stay tuned – we will give out more information in the next few days, as the situation is clarified.


Maps of new boundaries

1.      Pdf map Metro Melb, including Eastern Melb PHN


2.      Interactive map


3.      List of maps, etc.


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Continuing Professional Development

Wound Management Workshop November 18

The Division has been contacted by a number of practice managers and nurses keen to attend the Division supported meeting SHAPING THE FUTURE OF GENERAL PRACTICE SUPPORT on the Tuesday evening of October 21st, as indicated in today’s editorial and our communications last week. Unfortunately this meeting coincides with a Wound Management workshop for nurses organised through the Northern Melbourne Medicare Local on the same evening.

To enable Nurses, Practice Managers or GPs to attend the Norman Swan facilitated Primary Care Network meeting on October 21st, the North East Valley Division will run an additional  wound management workshop on November 18th for practice staff who would like to attend both.

We do not want to disrupt attendance at the NMML wound care workshop so this Expression of Interest only applies to those who have already registered for the NMML event but wish to also attend the Norman Swan facilitated Primary Care Network meeting on October 21st. Where this is the case you would need to cancel your attendance at the NMML Wound Management workshop and fill out the Expression of Interest for the NEVDGP event.

To apply for the SHAPING THE FUTURE OF GENERAL PRACTICE SUPPORT on the Tuesday evening of October 21st click on the faxback Application Form. (You can also email your attendance directly by clicking on:


Minor Surgery for General Practitioners

Saturday 8 and Sunday 9 November at Skills Laboratory, RACS Skills & Education Centre, Royal Australasian College of Surgeons, Corner of Spring Street and Lonsdale Street, Melbourne.

This program aims to enhance the surgical skills required for minor surgical procedures most likely to be carried out by GPs in rural or remote settings where specialists are not readily available.

For more information and registration click here.


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Aged Care

Dementia + Community Care Conference

Thursday & Friday October 30 & 31 at Main Grandstand, Caulfield Racecourse, Station Street, Caulfield North.

For program, more information and registration click here.


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Information Management

Medical Director Tip - Management and Comment shortcuts

The Management and Comment tabs of the Progress Notes are used to create shortcuts that can save you a lot of typing time. If ever you find yourself typing the same thing over and over again or your typing skills are poor, it is time that you set up the shortcuts.

You may create typing shortcuts in both the Comment and Management parts of the Progress Notes. If you put the same shortcut in both the Comment and Management lists the one in the Comment list will be used if typed directly into the Progress Notes. Management shortcuts place the heading “Management” above the shortcut whereas Comment shortcuts place the comment where the cursor is placed.

Comment shortcuts (Management shortcuts work the same way)

1.  Click on the Comment button of the Progress Notes and then click on the Add to list button.

2.  Type in a comment and its shortcut in the appropriate boxes. Click on Available to all doctors button if you want to share this shortcut with the other doctors of the practice.


This week’s MD problem

Question:  I want to add Vitamin B12 injection as “Reason for contact”. Should I use the “Free text (uncoded)” to do this?

Answer: No!! Go to the Progress Notes and click on the Reason button. From the coded picklist type in “B12” (without the quotes) and from the list select “B12 injection (given)”.

Remember to uncheck “Save in PMH” so that the only place it goes is the “Reason for Contact” in the Progress Notes.








Best Practice Tip - AutoFill shortcuts

The Autofill tab of the Today’s notes are used to create shortcuts that can save you a lot of typing time. If ever you find yourself typing the same thing over and over again it is time that you set up the shortcuts.

1.                  Open a patient’s record and click on Today’s notes.


2.                  Click on the AutoFill tab and the AutoFill window will appear. This will show you the shortcuts that you have.
You may already have some pre-installed shortcuts, or it may be blank.


3.                  Choose the Add, Edit or Delete to create, modify or delete shortcuts.






Best Practice problem - Selecting from coded lists when administering B12 injections

Question: I want to add Vitamin B12 injection as “Reason for visit”. Should I use the “Free text option” to do this?

Answer: No!! In Today’s notes click on the Reason for Visit button.

1.      From the Search box (which contains the coded picklist) type in “B12” (without the quotes) and from the list click once on “B12 injection” and then click the Synonyms button to expand the list. Select one of the items.

2.      Remember to uncheck “Add to Past History” so that the only place it goes is the “Reason for visit” in the Past Visits.

3.      Click on Save when complete.




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Items of Interest

Gambling: Patient Presentations in General Practice

Wednesday, 22 Oct 2014 6:30-8:00pm at Rydges Hotel, 701 Swanston St, Carlton.

Dinner for General Practitioners presented by Alfred Health and Turning Point. Sponsored by the Victorian Responsible Gambling Foundation. Practice nurses and other practice staff are also encouraged to attend.

At this dinner speakers will address problem gambling aetiology, identification and management. See here.


GP Network News

This week’s edition can be found here.


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Women’s Health

Genetic Testing in Pregnancy

Tuesday, 21 Oct 2014 7:30pm - 9:15pm at The Royal Women's Hospital, Seminar Room 7D, Level 7, 20 Flemington Road, Parkville.

An update on Down Syndrome testing and other common genetic testing in pregnancy and prepregnancy. See here for more information and registration.


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Positions vacant/wanted

Please note: only new ads or resubmitted ads will be posted here. All other ads can be found on the website


Positions vacant


Bundoora - Female GP with Mandarin/Cantonese speaking skills wanted to work part-time in a DWS position. Tel: 0433 155 451.


headspace Collingwood - currently seeking part-time or sessional GPs. A position is available for an enthusiastic and compassionate GP/s to join our team which consist of Psychiatrists, Psychologists, Social Workers, Occupational Therapists, Youth Workers, Alcohol and Drug Counsellors and specialist Div 1 nurses. GPs with an interest in one or more of the following: mental health, sexual health, drug and alcohol, nutrition and with a genuine interest in young people between the ages of 12 to 25 should apply. To find out more and obtain a position description, please contact Janina De Silva, Practice Manager on 9417 0150 or


Greensborough Road Surgery is currently seeking a Full-Time GP, approx 8 sessions pw. A position is available for an enthusiastic GP to join our team in a modern, well-equipped 10-doctor practice, offering high-quality care in an experienced and supportive environment. Private billing, computerised, 2.5 full-time nurses, (clinical CVC, and CDM.)  Contact Ann McCormack (03) 9435 0711 or email or see


Ivanhoe Medical Clinic – an opportunity exists for VR GP to join this modern, computerized medical clinic. Large supportive group (12 GPs), FT nurses, CDMs, no A/Hs, friendly, flexible, mixed billing. Good remuneration. Contact:- Dr.Stephen Smith – 9499 1245.


South Morang Medical Centre seeking VR GP – would suit male wanting part-time afternoon sessions and some Sat am.  Contact Wendy Reichstein (9436 4222) or email


West Heidelberg - GP wanted to join a solo GP practice, part time or full time. Please call 0435 815 187 or email


Practice Staff

Coburg – Casual receptionists required to join our Customer Service Team. As the first point of contact to patients and visitors, you will play a vital role in the Practice with your key responsibilities being meeting and greeting patients, answering the phone calls and making appointments, processing payments, managing patient records and general administration duties. Email your resume to


Craigieburn - Experienced Practice Nurse required for busy medical centre.  Two days per week, additional hours may be available.  Fully computerised practice. Award rates. Contact Leanne


Heidelberg - Practice Nurse required by Mount Street Medical Centre. Previous experience in General Practice or RDNS is desirable. Two days per week – Wednesday and Friday, 8:30am to 5:00pm with a view to increase to three days per week. See here for more detail or contact Janina De Silva, Manager on (03) 9459 1100 or email for a position description (Monday and Friday).

Thornbury - Div 1 Practice Nurse required on a part time basis, Thursday & Friday 9am – 4pm for our busy, accredited & computerised family clinic. Friendly working environment and excellent remuneration. Please email resume to the practice manager on or fax 03 9484 1082.


West Heidelberg - Div 1 GP nurse wanted to join a solo GP practice. Initialy 22 hours per week. Please call 0435 815 187 or email


Positions wanted

Locum/Assistant available NOW, any session, anywhere, anytime even with short notice; Competent experienced VR GP, minimum fee $220 per hour plus travel allowance plus GST; Phone 0412 188 332


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A bad day at work

Upon arriving home, a husband was met at the door by his sobbing wife. Tearfully she explained “It’s the pharmacist. He insulted me terribly this morning on the phone”.

Immediately the husband drove to confront the guy and demand an apology. Before he could say more than a few words, the pharmacist interjected, “Now, just a minute, please listen to my side of it”.

“This morning the alarm failed to go off, so I was late getting up. I went without breakfast and hurried out to the car, just to realise that I locked the house with both house and car keys inside. I had to break a window to get my keys. Then, driving a little too fast, I got a speeding ticket.

Later, about three blocks from the pharmacy, I had a flat tyre. When I got to the store there was a bunch of people waiting for me to open up. I opened and started serving these people, and all the time the darn phone was ringing off the hook.

Then I had to break a roll of twenty cent pieces against the cash register drawer to make change and they spilled all over the floor. I got down on my hands and knees to pick up the coins; the phone was still ringing. When I came up I cracked my head on the open cash drawer, which made me stagger back against a showcase with a bunch of perfume bottles on it… All of them hit the floor and broke.

Meanwhile, the phone is still ringing non-stop and I finally got to answer it. It was your wife. She wanted to know how to use a rectal thermometer … And, honestly mate, all I did was tell her!”


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And remember


            War does not determine who is right - only who is left.