North East Valley DGP eNews

No 1340: November 13, 2013
eNews is a weekly electronic newsletter sent to all GP practices (with email addresses) within the NEV catchment. The aim is to provide up to date information relevant to GPs and to disseminate the latest activities and resources from the division. All feedback and enquiries welcome and should be addressed to Patty Marshall. You can also visit our website at:
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In this issue:

Editorial                                                The 20th AGM – let’s celebrate!      

Aboriginal Health                                Building Bridges in Indigenous Health        

Chronic Disease Management            Weight Management, Symposium for Behavioural Research in Diabetes

Professional Development                 CPD events   

Immunisation                                       Victorian Immunisation Schedule App, Sanofi Pasteur introduces Vaccine Hub: a digital one-stop-shop for immunisation information          

Information Management                  Medical Director, Best Practice & General Computer Tips

Items of interest                                  Measles risk, Quality Assurance Program, GP Network News

News for Practice Staff                       APNA Newsletter, Emergency Response Planning Toolkit  

Women’s Health                                  Cervical Cancer Prevention Clinical Audit  

Positions vacant/wanted                  

Fun stuff                                              


A Word from the Editor

The 20th AGM – let’s celebrate!

There is still time to register for our AGM which is a celebration of our 20 years service to GP Communities, not only within the North East Valley catchment but Australia-wide as well!

We are very pleased to have Mrs Shirley Currie and her son Peter to the event as our special guests. Shirley and Peter are the wife and son of our beloved founding father Dr Rob Currie.

The AGM is open to GP Members and those PMs and PNs who are Associate Members of the NEVDGP. Further enquiries contact Noel Stewart by email:


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Aboriginal Health

Building Bridges in Indigenous Health

National Indigenous Health Conference: 25th – 27th of November at Pullman Cairns International Hotel, Cairns. See here for more information and to register online or contact us at


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Chronic Disease Management

Weight Management

With 3 in 5 Australian adults either overweight or obese, many patients could benefit from weight loss. Weight reduction through a multidisciplinary approach to diet and exercise intervention can improve patient quality of life and result in better health. This ThinkGP online module Weight management – evidence and practical strategies for a higher protein, low GI diet has been produced in partnership with Meat & Livestock Australia to equip you with the tools and practical strategies to achieve weight management in your overweight or obese adult patients.


Symposium for Behavioural Research in Diabetes

Do you have a special interest in diabetes? On the 29th and 30th of November the Australian Centre for Behavioural Research in Diabetes are hosting a Symposium for Behavioural Research in Diabetes, an official satellite symposium of the IDF World Diabetes Congress. The symposium includes a stimulating academic program of high-profile national and international speakers. For more information about the symposium and for instructions on how to register click here.


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Continuing Professional Development

Data Quality and the eHealth Challenge

Practice Managers and Practice Nurses final network event – invitation widened to include doctors!!

Wednesday November 27th 7 – 9pm (Dinner/Registration from 6.30 pm) at John Scott Meeting House, La Trobe University. Flier and registration here.


Promoting LungGevity

Lung Cancer Forum for Primary Care Practitioners. An update on prevention, early detection, treatment and long-term effects for GPs and other health professionals.

Saturday 16th November 9am-12.15pm Registrations from 8.30am at  ONJ 5A & B, Level 5 - Olivia Newton John Cancer & Wellness Centre, The Austin Hospital, 145 Studley Rd, Heidelberg. RSVP to CCV Clinical Network by Friday 8th November 2013. Phone - 03 9635 5174 or


Annual Travel Medicine Update

Thursday 21st November 7-9pm. (Dinner and registration from 6.30pm) at the Treacy Centre, 126 The Avenue, Parkville. Presenter: Dr Karin Leder, head of Travel Medicine and Immigrant Health at the Royal Melbourne Hospital. Topics will include: pre-travel advice issues, vaccination, malaria, chemoprophylaxis, management of traveller’s diarrhoea. Click here for flyer & registration.


Surgical Skills Workshop

Saturday 30 November 8.30am – 5pm at Skin and Cancer Foundation Inc, Level 1/ 80 Drummond St, Carlton. Click here for more information and registration.


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Victorian Immunisation Schedule App

Professor Mike South, from the Royal Children's Hospital, has created a Victorian immunisation schedule Application. This App is ideal for health care providers who need to keep up to date with the ever changing immunisation schedule. The Victorian Immunisation Schedule Web App can be simply downloaded onto your smart phone or tablet. Please click here for more information.


Sanofi Pasteur introduces Vaccine Hub: a digital one-stop-shop for immunisation information
To help encourage more Australians to consider vaccination and increase awareness of vaccine-preventable diseases, Sanofi Pasteur has introduced a digital platform for General Practitioners to share with their patients. GPs can direct patients to Vaccine Hub to access the most up-to-date immunisation information for each stage of life including pre-pregnancy, early parenthood (babies and young children), adolescence and adulthood.
Vaccine Hub is based on information in the Australian National Immunisation Handbook, the US Centres for Disease Control and Prevention website and the World Health Organisation (WHO).
Please click here to view Sanofi Pasture’s full media release.


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Information Management

Medical Director Tip - Displaying deceased patients

After a patient has been marked "Deceased" it is not uncommon for mail to arrive or repeat scripts for pharmacy be requested. Or maybe even the patient was “deceased” by accident! It is possible to open a "deceased" patient file from the main screen, i.e. no patient open.

1.      Select Patient and then List… From the drop down menu at the top of the screen it displays "Current patients by name"

2.      Click on the down arrow and select "Deceased Patients”, then type in the patient’s name, choose from the list by highlighting the patient – do not double click as this open the Patient details screen!

3.      At the top of the screen from the File menu select Open. This will open the patient file and notes may be added, documents scanned, and scripts of active medication printed, new letters written. It is not possible to add new medication, past history, or add new pathology results.


This week’s MD problem - Deleting templates from “Supplied” templates

Question:  There are a large number of templates in the Supplied templates that I will never use, particularly the interstate ones. How do I delete them?

Answer: You can’t delete them but by modifying them they are transferred to the “User defined” templates so you shouldn’t need to go to the Supplied template section at all.

1.      Open LetterWriter and from the File menu select Modify Template...

2.      Click on the Supplied tab and select the template you want to shift to the User defined section.

3.      Make any changes if necessary and from the File menu select Save as Template...

4.      Type in a template name and click on Save.

Now if you go to the File menu and select New you will find your template in the User defined list of templates.


Best Practice Tip - Displaying deceased patients

After a patient has been marked "Deceased" it is not uncommon for mail to arrive or repeat scripts for pharmacy be requested. Or maybe even the patient was “deceased” by accident! It is possible to open a "deceased" patient file from the main screen, i.e. no patient open.

1.      From the File menu select Open patient (or click on the Open a patient record button)

2.      Click on the box Show deceased patients, then type in the patient’s name, choose from the list by clicking once on the patient name – do not click as this open the View details button as this open the Edit patient window.

3.      Double clicking on the patient name will open the patient’s, or simply click on the Open button.. Both methods will display the patient file and notes may be added, documents scanned, and scripts of active medication printed, new letters written. It is not possible to add new medication, past history, or add new pathology results.

Note: You will notice in the patient record that the word Deceased is written next to Comment. Double clicking on Deceased will open the Edit patient widow where you can add the date and cause of death,


Best Practice problem - Removing Supplied templates

Question:  There are a large number of templates in the Supplied templates that I will never use, particularly the interstate ones. How do I delete them?

Answer:  It is very easy to delete any of the Supplied templates.

1.      Click on the New letter icon and from the File menu select New  document

2.      Click on the Supplied radio button so that all Supplied templates are displayed/

3.      Click once on the template you wish to delete and press the Delete template button. – you are given the following warning:


Click on Yes if you are sure no-one in the practice is using it. Click No if you are unsure.


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Items of Interest

Measles risk

There have been five confirmed cases of measles in returned travellers from Bali in Indonesia since the beginning of October, and confirmed onwards transmission in Victoria to three contacts

For further information and advice click here.


Quality Assurance Program

Australian Point of Care Practitioner’s Network - External Quality Assurance Program (EQA) for INR to all our APPN members.

This will involve a new case study format. It will allow you to follow through on how to manage a patient on warfarin. You will be supplied with sample(s) which will be integrated in the case study. The case scenario will be based using the Guidelines for Warfarin Management in the Community. If you are interested contact: Australian Point of Care Practitioner’s Network (APPN) on 08 8201 7843  F:08 8201 7850 or email . Or see website


GP Network News

This week’s edition includes: AMA applauds decision to scrap the cap; Federal Government to review electronic health records; Medicare requirements for referrals to specialists and consultant physicians; Clinical guidance for MRI referral; A GPs work is never done; Australian Medicine articles of interest; MJA focuses on Cancer; AMA List of Medical Services and Fees - 1 November 2013; MERS Coronavirus Update - 31 October 2013;


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News for Practice Staff

APNA Newsletter

For the latest newsletter click here.


Emergency Response Planning Toolkit

RACGP has developed an Emergency Response Planning Toolkit (ERPT) to assist general practices in the event of emergencies and pandemics. The tool has planning templates (where you can enter your practice's information) that can be saved and used to create an emergency response plan  ... read more


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Women’s Health

Cervical Cancer Prevention Clinical Audit

GET YOUR 40 POINTS! FINAL REMINDER! If you have been participating in the PapScreen Victoria Cervical Cancer Prevention Clinical Audit, this is the final reminder that you MUST complete the audit and have all paperwork submitted by 13 December 2013 to be accredited with RACGP / APNA. (RACGP for 40 Category 1 points /APNA for 16 CPD hours/ACRRM 30 PRPD points). 

Participants who complete the activity will go into the draw to win one of three brand new Apple iPads!

This is the last chance to gain CPD points in the last year of the triennium! For more information, please contact Harriet Wynne at PapScreen Victoria on or phone (03) 9635-5024.


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Positions vacant/wanted

Please note: only new ads or resubmitted ads will be posted here. All other ads can be found on the website


Positions vacant


Craigieburn - GP's needed for brand new medical centre in large new shopping complex. F/T or P/T. Great modern facilities and support. Nursing, on site Pathology and Allied Health services. Contact Leanne on 0407 528 288 or


Heidelberg - Mount Street Medical Centre has an opening for enthusiastic and compassionate VR GPs. Committed to providing comprehensive care to all individuals, promoting health, well-being and disease prevention. We also offer "in house" Allied Health and Specialist services. Within walking distance from the Heidelberg Station, the Austin & Mercy Hospital, local coffee shops and eateries nearby. Please contact Janina De Silva, Manager on (03) 9459 1100 or email


Heidelberg - busy family friendly practice is looking for a part- time/full time VR GP. The practice is computerised, fully accredited, with a practice nurse and supportive, friendly staff. With on-site pathology, dietician and psychologist and a sessional paediatrician and psychiatrist consulting on a regular basis. Working hours and terms are flexible. Please contact Dr Jean McMullin on 9459 1100 or email,


Ivanhoe Medical Clinic - Opportunity for Part Time VR GP to join the Ivanhoe Medical Clinic. 3-5 sessions and 1 in 8 Sat/Sun mornings. Modern, 11 GPs, supportive colleagues & full time nurses, flexible, friendly, no A/Hs, good remuneration. Contact :- Dr.Stephen D Smith or Dr David Doig on 9499 1245.


Keon Park - Doctors wanted. Southern Cross Care Macleod is relocating to a new 96 bed facility in Keon Park. They are seeking GP’s with an interest in aged care to join their team. They are offering consulting room, medical director available, nursing staff to assist you and accompany you when you visit, designated visiting times. Please call Barbara Stacpoole Manager 9434 4555/0419 165 758 if you wish to discuss further or would like to view the facility.


Mill Park - PVCH GP Super Clinic - Plenty Valley Community Health is requiring Full time/Part Time VR Female or Male GPs to join our brand new family orientated bulk billing clinic. This modern purpose built clinic is supported by friendly practice staff, nurses, allied health and on site pathology. For more information, please contact our Practice Manager, Cathy on 0419 314 839 or via email


Montmorency - Busy, long-established practice seeks a full-time or part-time GP for GP owned family practice. Fully computerized, mixed billing, accredited, practice nurse support and friendly staff. Pathology services on site. Hours negotiable, with Saturday morning roster. No after hours or public holidays. Contact: Kay 9435 1144, Email: Website:


Practice staff

Heidelberg West - A secretory/receptionist with typing skills required for modern, brand new rooms for a gastroenterologist in Bellfield. Enquiries and CV/Resume send to


North Coburg - General Practice Nurse RN (Div 1) – Full time or part time. Energetic proactive PN required with experience in recalls, health assessments, chronic disease management, EPC’s and general treatment room duties including sterilisation of instruments and cold chain management. Experience is also essential in Childhood Vaccination and Wound Care. Must be organized and computer literate; an understanding of Best Practice and Practice 2000 preferred. To apply please email your CV to


Positions wanted

Medical receptionist - seeking full time employment. With 25 years experience in Customer Service and 13 years in the Medical Sector. Multi-tasking skills and a can do attitude, experienced with Mediflex, Medical Director, Prac Soft, Word and Excel. Available to start work immediately, please contact Dora Saratsiotis via email or mobile:  0418 188 815.


Medical receptionist - looking for work. With 20 years customer service experience in current employment as a Personal Banker at Westpac. Recently completed Certificate III in Business Administration Medical at NMIT Preston. Please contact Micki Ewing on 0434 382 342.


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Water in the carburetor

WIFE: "There is trouble with the car. It has water in the carburetor."

HUSBAND: "Water in the carburetor? That's ridiculous”

WIFE: "I tell you the car has water in the carburetor."

HUSBAND: "You don't even know what a carburetor is. I'll check it out. Where's the car?

WIFE: "In the pool"


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And remember


            If quizzes are quizzical, what are tests?