11.   Other templates

• Melbourne Cardiac Services Request Form - Echocardiography, Electrocardiography, Ambulatory ECG Holter Monitor, 24 Hr BP Monitor and Exercise Stress Test - New July 2009, Updated Dec 2009 (rtf)
  Please note: Hopefully you do not have to do the following but if the template doesn't correctly display do the following.
  Once you have installed the template you need to mofify the margin settings of the template. Open LetterWriter and from the File menu select Modify template - select the MCS template. From the File menu select Page Setup. Change the Left and Right margins to 10 and the Top and Bottom margins to 15. Then click OK. You only need to do this once.
  
  
  
• Northern Diabetes Services Referral Form - the Northern Health HARP Alliance will use the information supplied with this referral to triage your patient and refer-on to an appropriate level of service in the client’s area of NW Melbourne (ie. Hospital Admission Risk Program, Outpatient service or Community Health Service).
  
  
• Referral Letter - Standard - improved version of the "Supplied" template. Includes specialist phone number and indents the addressee name and address to fit into a windowpane envelope -New April 2008 (pdf)
• Recall Letter - Standard - improved version that indents the patients' name and addressee details to fit into a windowpane envelope. It also includes the recall date - New August 2008 (rtf)
• Life Diabetes Referral - a GP referral to the " Life - Taking Action on Diabetes" Program - Updated March 08 (rtf)
• Gardasil Recall Letter - a form letter inviting all female patients aged between 18-26 to contact the practice to make an appointment. Final version provided by Dr Peter Eizenberg. - July 07 (rtf)
• Gardsil Reminder Letter - for those 18-26 year olds who are yet to have their first injection and to so before the end of June 2009 - Feb 2009 (rtf)
• National Bowel Cancer Screening Assessment Form - this form had been formerly withdrawn from this website as a DoHA requirement is that fields had to be in a fixed format and are not able to be modified by the user. LetterWriter templates do not fit this criteria. We have been subsequently advised that you are now able to use this template provided it contains all the information requested on the approved Program Form and is in the same sequential order as on the approved Program Form. We believe that this is the case. - August 07 (rtf)
• Varicella - reporting natural immunity - GP reporting natural immunity to ACIR - Feb 07 (rtf)
• Swallowing and Nutrition Clinic Referral- Austin Hospital - NEVDGP version December 06 (rtf)
• Victorian Statewide Referral Form- Also available as a "supplied" template in MD. Abridged version March 06 (rtf).
• DCAS Referral - Diabetes Complications and Assessment Service (DCAS) referral form - NEVDGP version updated October 08 (rtf).
  DCAS is part of the new North East Diabetes Service which is a collaboration between Austin Health, the Northern and North East Valley Divisions of General Practice and the Banyule, Darebin and Nillumbik Community Health Centres. DCAS can provide your diabetes patients witha free annual complications screen, as well as speedy access to diabetes education, dietetic and podiatry services. For further information, contact Carolyn Hines on 9496 5439.
• HMR Referral - NEVDGP version (rtf)
• HMR Plan - NEVDGP version(rtf)

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2007	2008	2009	2010
Benefit from Record Building - building accurate history lists	Making Recall Easy - take the worry out of patient follow-up	E-Health Eye Opener - a Swedish experience	Help is at hand - tips and tricks solving MD problems
Drug List Update - keeping accurate medication lists	Data Swap Difficulties - complications importing/exporting patient files	Training Lags for Nurses - practice nurses need guidance	Mind the Glitch - Guarding against adverse legal events
Making the Team Work - effective management of investigation results	Pathology Made Easy - simple shortcuts	Form Dilemma - using new improved MD templates	Don't blame the software - the need for accurate electronic records is no joke
Total Recall - making recalls more manageable	Get Ahead - Get a CAT - managing clinical data	Keeping it Simple - Doctors Control Panel helps accuracy of records	Electronic barriers - Obstacles to a paperless practice are proving difficult to shift.
Making Progress - use the Progress Notes function to its full advantage	Easy Does It - completing patient correspondence	All in the Look - making documents look good
Narrowing the Search - advanced searches can help find specific patient cohorts	Get Smart - using automatic text	Stick to the Code - using coded items
Made to Measure - templates can be modified to suit your practice	Number Crunch - making better use of care plans	All Aboard for Data Blitz - benchmarking and target setting using PEN Clinical Audit Tool
Ten of the Best - top 10 hints for MD	Cut the Scanning - be choosy about what to scan	Have Wireless, Will Travel - remote access and 3G network modem
Look, No Hands! - "hands-off" is the best approach to computertraining	Refer With Ease - accurate referrals made easy
Time for a Spring Clean - time to start a process of data cleansing	E-Records Know-How - complete and accurate electronic records
Working Smarter - using decision support tools such as Practice Health Atlas and Clinical Audit Tool	Upgrade Makes Recall Easy - software upgrades improve data quality
Get Set for a Fresh Start - handy hints for cleaning up the patient data base

• Refugee Health Assessment Guide - a guidebook to be used in conjunction with the Refugee Assessment Tool developed for MD by NEVDGP, GPDV and DHS - Updated December 2008 (pdf)
  
  
• Building accurate Histories and Summaries and recording visits in Progress Notes - 2 sided sheet that can be printed on A3 - Updated Oct. 2009 (pdf)
  
  
  
• Importing and Exporting patient files between MD2 and MD3 - useful for GPs when transferring patient clinical information between a practice and an Aged Care Home - July 2007 (pdf)
  
  
• Active Script Cheatsheet - NEV version - how to complete the hysical Activity Module in MD - June 2007 (pdf)
  
  
  
• Exporting patient records in MD3 and saving to CD - how to electronically transfer patient files from your practice to another MD practice - December 2009 (pdf)
  
  
• Gardasil Clinic Flowchart- the steps needed to set up a Gardasil clinic, including a flowchart and a step by step guide on what to do in Medical director - Created May 2007 (pdf)
  
  
   
• Refugeee Health Assessment Cheatsheet - a two sided cheatsheet on how to use the Refugee Tool template developed for MD by NEVDGP, GPDV and DHS (a summary of the above Assessment Guidebook) - Updated December 2008 (pdf)
  
  
  
• Data cleansing checklist - a double-sided cheatsheet. As part of good clinical record keeping this cheatsheet is provided to assist you to keep your data “clean”. This is particularly important for the extraction of accurate information from your Medical Program. It is also essential if you are in the process of migrating to another program, such as: MD2 to MD3 or MD2 to Best Practice or from MD to other programs - Updated Sept. 07 (pdf)
  
  
• MD2 and MD3 Recall Systems Compared- a table of the differences of the different versions of MD - Updated Dec 07 (pdf)
  
  
  
• Controlling the Outstanding Actions and Outstanding Requests list- a double-sided cheatsheet to help you control the Outstanding Actions & Outstanding Requests which sometimes get out of control. MD2 only - Updated Jan 06 (pdf)
  
  
  
• Progress Notes Summary Sheet - a double-sided cheatsheet on using progress Notes in Medical Director - March 06 (pdf)
  
  
• Adding your own leaflets into MD - download documents from the web or from your own files, instructions to place Word and pdf documents into MD's patient education list June 05 (pdf)
  (pdf)
  
  
• Going Paperless - a checklist of what is needed in MD June 05 (pdf)
  
  
• Diabetes Annual Cycle of Care - a paper form for GPs to use for filling in the items for the Annual Cycle of Care (Word) July 04
  
  
• Pathology Management in Medical Director - Flowchart on how to manage investigations Updated January 06 (pdf)
  
  
• Pathology Management in Medical Director (without outstanding actions) - Flowchart on how to manage investigations but excluding the outstanding actions from the process. February 08 (pdf)
  
  
• Pathology and Recall self-audit tool - a checklist of pathology/recall management. March 04 (pdf)
  
  
• Recall Management - Flowchart on how to manage recalls/reminders. Updated February 08  (pdf) 
  
  
• Recall management (without outstanding actions) - a flowchart on how to manage recalls/reminders but excluding the outstanding actions from the process.  February 08  (pdf) 
  
  
• Using HMR (DMMR) templates in MD- a double-sided cheatsheet for working with the Home Medication Reviews Feb 04 (pdf)
  
  
• Notifying patients of their Investigation results- Getting the doctor to click on “Mark as Notified”, a reminder for GPs on how they MUST mark results as notified after discussing them with a patient (pdf)
  
  
• Staff checking if Investigation results are ready - when a patient rings to ask if investigation results are ready staff can check the investigations list and the holding file -Dec 04  (pdf)
  
  
• Working with Referrals - a double-sided cheat sheet on how to create referrals, creating summaries and adding investigation results to a referral - March 04 (pdf)
  
  
• Creating a referral in Word at home and putting into MD- how to switch information between Word and LetterWriter - March 04 (Word)
  
  
• Fix for database problem after migrating to MD3
  - Goto Start /Run
  - Type in: regasm /Unregister "C:Program FilesHealth Communication NetworkCommonsearchcriteria.dll"
  - and then: regasm /Codebase "C:Program FilesHealth Communication NetworkCommonsearchcriteria.dll" 
  Please note:  Copy and paste the above commands, noting that capitals for Unregister and Codebase must be in caps

Topics
The Basics including scriptwriting - MD2 and MD3	Pathology Management  - MD2 and MD3	Recalls and Reminders - MD2 and MD3
Beyond Script Writing  - MD2 and MD3	Using Progress Notes - MD2 and MD3	Using LetterWriter  - MD2 and MD3
MD Shortcuts, Tricks & Tips  - a comprehensive collection  shortcuts, tips and tricks - MD2 and MD3	Clean up your Act! - a 27 page guide to recording accurate clinical information and “cleaning up” those areas of past neglect - MD2 and MD3	Using Medical Director to Record Clinical Information More Accurately - a training course for GPs and Practice Nurses - MD2 and MD3

• Monash DGP - IM Resources
  
  
  
• Northern Rivers DGP - a comprehesive list of downloadable templates, patient and GP resources