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| PEN Clinical Audit Tool (CAT) |
The PCS Clinical Audit System (CAT) is a clinical information system that supports quality improvement in information management and enhances the business capability of General Practice.
The following resources may be handy for those divisions that are introducing the PEN tool to their practices. If you would like to use or modify these resources please contact Noel Stewart on (03) 9496 4333.
PEN CAT website.
Using PEN CAT - resources for managing diabetes "at risk" patients
Other documents
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Using PEN Clinical Audit Tool - a training booklet for a “hands-on” session using the CAT, written by Noel Stewart - March 2009 (pdf)
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Better Practice Management- a workshop booklet of case studies for small group learning using CAT and analsing MBS item number usage - October 2008 (pdf)
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Using Decision Support Tools - Working smarter not harder - a workbook for a PD session showcasing data cleansing in MD, Practice Health Atlas and the PEN Clinical Audit tool. Updated April 2008 (pdf)
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Clean up your Act - an MD training manual on how to accurately record clinical information and to "clean up" those areas of past neglect. Updated April 2008 (pdf)
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Using the CAT for data cleansing in PDGPD project - single or double sided sheets on Heart Failure and Hypertension - Dec 2009 (pdf)
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Get Ahead, Get a Cat - a pdf of the article written by Noel Stewart on using the PEN Clinical Audit Tool that appeared in the May 2, 2008 edition of Australian Doctor - May 2008 (pdf) COPYRIGHT AUSTRALIAN DOCTOR
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All Ahead for a Data Blitz - motivating GP colleagues to maintain accurate records by using monthly comparative reports using the PEN Clinical Audit Tool - article written by Noel Stewart that appeared in the July 3, 2009 edition of Australian Doctor - Aug 2009 (pdf) COPYRIGHT AUSTRALIAN DOCTOR
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Using the CAT to identify patients eligible for a HMR - produced by Angela Close and Jodie Pycroft, Adelaide Northern Division of GP - May 2010 (pdf)
PEN Clinical Audit Tool Website - May 2009
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PEN CAT Website - in conjunction with the RACGP, Pen Computers has set up a new website which provide CAT users with valuable tools to assist them in getting the most out of CAT.
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Cooking with CAT promotion - to celebrate the launch of this website you are asked to submit recipes and success stories from your experience with CAT. Prizes to be won!!
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Clinical Audit Tool Documentation
- PEN Clinical Audit Tool User Guide
- PEN Clinical Audit Tool Quick Reference Guide
- PEN Clinical Audit Tool APCC User Guide
Click here for a link to these most up-to-date guides for CAT users (link)
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CAT Standard Reports
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National Performance Indicators The CAT has a "Standard Report" that provides the NPIs. The National Performance Indicators (NPIs) are statistical information of key clinical areas (Diabetes, CHD and pap smear screening) provided by practices to the division.This report can be run and the results sent to Noel at designated reporting times. How to provide NPIs to the division (August 2010 - pdf) |
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Australian Primary Care Collaboratives Reports Practices will now use the CAT to submit monthly data and PDSAs to the APCC web portal instead of the ORS, and will view feedback graphs in the web portal as well.
User Guides |
PENPals Newsletters
| Doctors Control Panel (DCP) |
What is it?
Available for MD3 and Best Practiec, the DCP has been written by local Melbourne GP, Dr Anton Knieriemen. It has a “pop up” at the bottom of the clinical screen that alerts the GP to which preventive care items need to be addressed. It has a number of colour-coded “tablets” that tell you: Nothing recorded (red), Needs updating (orange) and Up-to-date (green). This includes the clinical, medication, measurements and required tests of preventive care. These items are also linked to the relevant section of the RACGP Red Book. There is also a version that links to Pracsoft so that item number use is monitored. How much does it cost? Anton suggests that if you really like the program then make a donation to Unicef or a charity of your choice; hence we have a new category of software – charityware.
How do I get it?
Go to the DCP Homepage (see link below) and click on Register at the top right of the screen. Follow the prompts from then on.
Key documents and links
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Keeping it Simple - an article by Noel Stewart on the Doctors Conrol Panel from Australian Doctor March 27, 2009 (pdf)
| Practice Health Atlas (PHA) |
The Practice Health Atlas (PHA) is a 93 page A4 report which provides practices with useful information about
- Epidemiology and Mapping
- Business and Clinical Modelling
- Access to Services and Networks
The following resources may be handy for those divisions that are introducing the PHA tool to their practices.
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Practice Marketing Information - a sheet for filling in the practice address details, staffing details, services provided, languages spoken, accreditation status and opening hours - New May 2008 (Word)
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Practice data questionnaire - a sheet for filling in information which will help us to compile your PHA - New May 2008 (Word)
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Business modelling by analysing item number usage
The following Excel spreadsheets allow you to use practice management software (listed above) to analyse item number use. You type in the $ totals of an item number for a given period (e.g. last 6 months) and the spreadsheet works out the number of claims for that item number. Many thanks to Julian Flint (Western Adelaide GPN), Janina DE Silva (North East Valley DGP) and Graeme Berry (Pivot Western GPN) for the development of these spreadsheets.
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Current Item Number Utilisation - PHA version. An Excel spreadsheet which allows for the input of MBS item number income and used to prepare the Practice Health Atlas - New May 2008 (xls)
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Current Item Number Utilisation - not to be used with the PHA. This version has additional items from the July 2008 new MBS items and can be used for used for business modelling. - New August 2008 (xls)
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Current Item Number Utilisation including nurse item numbers - not to be used with the PHA. This version has additional items from the July 2008 new MBS items and can be used for used for business modelling. - New August 2008 (xls)
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Number crunch - a reprint of an article by Noel Stewart from Australian Doctor July 18, 2008. This outlines how you can "crunch" and analyse the chronic disease item number usage, helping make better use of patient care planning - New August 2008 (pdf)
Instructions for extracting MBS Item Number Data for the business modelling component of PHA
Please Note: Practice Management software vendors are encouraged to supply a "cheatsheet" on how to extract the item number usage for a given period. Contact Noel Stewart on (03) 9496 4333 for more information.
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No front desk software - provided by the Practice Health Atlas team at Adelaide West GP Network. New May 2008 (Word) |
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Genie - thanks to Dr Lindsey Hyde - New August 2008 (Word) |
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MediFlex - thanks to Colleen Price, Livingstone St MC - New October 2008 | |
What is Argus
Argus is a computer program that enables health service providers to securely exchange clinical documents between their computer systems via email. It runs on any doctor’s computer alongside existing clinical software and enhances internet email with additional features for clinical needs such as security through the use of PKI encryption.
If you are using Medicare online billing you already have a PKI site licence. If not Argus will arrange PKI for you.
Division's involvement
The North East Valley Division of General Practice is encouraging its general practice members and local specialist to pass referral information, reports and specialist letters using Argus. Installation cost is $220.00 per FTE GP. There will be an optional “priority support” hotline (non-priority support is free).
Argus Documents and Links
| Medical Director Practice Visit and Training Program |
The North East Valley Division offers a comprehensive practice visit program for its members. These can be held at the practice or in the division's training room. A list of the courses on offer are listed below. There is a Help Desk for assistance on Information Management - you can ring Noel at the Division (03) 9496 4333.
Please remember that we do not fix hardware problems – this is an issue between you and your hardware supplier.
You can choose an individual course or "mix and match" elements from the different courses.
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Topics |
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The Basics including scriptwriting |
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Pap Smear Management |
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Using Progress Notes |
CDM Management |
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Recalls and Reminders |
Asthma Management |
Using LetterWriter |
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Home Medication Review |
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MD Shortcuts, Hints & Tricks |
To organise a training session contact Noel Stewart on (03) 9496 4333 or contact Noel by email.
Useful Links
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